Assistant Community Engagement Manager

Job Status
Open - open and accepting applications
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SUMMARY

Under direct supervision of the Community Engagement Manager, assists and provides support with implementation of youth and adult recreation programs.  Directly responsible for the supervision and assistance in planning, promoting and executing youth and adult sports programs. May assist in the planning and directing of special events, sports and official’s clinics, and tournaments. Will perform work related to the promotion of the City of Delta. This person will work towards preserving and enhancing our community while supporting all areas of marketing, social media, community interaction, and events. The position will work across multiple platforms in social media, print, radio, and video and will require moderate activity and the person will need a flexible schedule when dealing with events. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Plans, organizes, promotes youth and adult sports programs, leagues, special events, official’s clinics and tournaments. 
  • Create and manage tournament brackets
  • Assist in the recruitment, training, assigning and supervision of sports staff and volunteers.
  • Provide ongoing site training to sports staff, field prep staff and volunteers
  • Assures quality in all sports programs by enforcing policies and rules fairly.
  • Maintains a standard of excellence in sports programs by being responsive to suggestions and changes.
  • Advises Community Engagement Manager of needed changes to policies, procedures and rules
  • Schedules and directs personnel engaged in sports field prep and maintenance.
  • When necessary, makes periodic and/or special reports, i.e.: accident and incident reports; maintains records in regards to operations and game/event results.
  • Asst. with hiring and training new employees.
  • Mentors employees maintaining high employee morale.
  • Develop collateral material, posters, brochures, and artwork that helps present the City of Delta in a good light, and accomplishes marketing objectives.
  • Maintain a relationship with current youth sports sponsors and build new ones through marketing, phone calls, direct contact, and letters.
  • Works in partnership with the City’s Information and Innovation Officer to obtain market impact by developing and implementing marketing plans and for City programs, activities, and services;
  • Provides short- and long-term market forecasts and reports by directing market research collection, analysis, and interpretation of city data.
  • Works in partnership with the City’s Information and Innovation officer and the Community Program Coordinator to develop events and promote them in a way that draws people to the City of Delta and show the City in a good light to visitors and the local community.
  • Work with all departments on internal communications when needed and promote all department events upon request.  
  • Provides marketing information by answering questions and requests.
  • Achieves financial objectives by preparing an annual budget; scheduling expenditures; initiating corrective actions.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.
  • Manage City of Delta Social Media accounts including, Instagram, Facebook and others as needed.
  • Work in partnership with the City’s Information and Innovation Officer to ensure the City’s website site is current and up to date and has all essential information.

SUPERVISORY RESPONSIBILITIES 

  • Asst. with supervising the sports employees.
  • Manage city employees who are working specific events as needed.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Knowledge of basic rules and operations of youth and adult sports programs
  • Knowledge of the methods of developing and organizing sports leagues and tournaments and instructional sports programs.
  • Working knowledge of the methods involved in organizing, conducting, instructing, and supervising sports and recreational program.
  • Ability to effectively communicate with participants, parents, coaches, volunteers, subordinates, sponsors, and co-workers via face-to-face, telephone and e-mail.
  • Excellent customer service skills.
  • Proficient in Microsoft Office, Excel, Word and Publisher.  
  • Ability to establish and maintain effective operating records and reports.
  • Ability to perform moderate physical work and to lift 50 pounds and to occasionally lift and carry up to 50 pounds.
  • Ability to stand, walk, twist, reach, climb, bend, kneel, grasp and perform a variety of similar body movements.
  • Possess hand/eye/foot coordination adequate to perform computer work and class instructions.
  • Ability to read instructions, observe conditions and instruct.
  • Ability to establish and maintain effective working relationships with employees, other agencies, department directors and the general public.
  • Ability to perform duties and responsibilities unsupervised.
  • Will be required to pass a pre-employment drug screen and background check; possess a valid Colorado driver’s license, and certification in CPR and first aid or able to obtain certification within six months of hire.
  • Schedule will include early mornings, late evenings, weekends and holidays.  Daily split shift may be required. 
  • Ability to establish and maintain effective working relationships with employees, officials and public.
  • Excellent public relations, communications and writing skills are required.
  • Knowledge/experience related to graphic design, layout, photo editing, video production.
  • Knowledge/experience with Adobe Suite and other design programs as well as Microsoft Office.
  • Must be able to work nights and weekends as needed.
  • Must have knowledge of the City of Delta and surrounding area.

EDUCATION and/or EXPERIENCE 

  • High School graduate or equivalent.
  • Three (3) years progressive experience/responsibility in organized sports activities including one (1) year progressively responsible supervisory experience.
  •     OR -
  • Associates or Bachelor's degree in Sports Management, Recreation, Physical Education, Marketing, or closely related field and two (2) years of experience in organized sports activities with a minimum of one (1) year progressively responsible supervisory experience preferred.
  • Two years of work experience in marketing, customer service, tourism, and/or related field.

LANGUAGE SKILLS

  • Proficient in English. Other languages helpful. 

MATHEMATICAL SKILLS 

  • Basic math skills

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be able to work standing and walking for long periods of time.
  • Must be able to sit for long period of time.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be able to work in all weather conditions.
  • Must be able to work in an office atmosphere with many interruptions.